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Administrative Services Officer – Operations/Technical Support, Kapuskasing

Position Title: Administrative Services Officer – Operations/Technical Support , Kapuskasing
Location: Kapuskasing, ON

Salary: $42,043 - $49,889 (as per CUPE collective bargaining agreement)

 

Closing Date: August 15, 2019


Under the general direction of the Operations Supervisor and Housing Services Area Manager, supports the Operations/Technical Services Department with Operating & Capital Budgets, procurement of goods and services and Asset Management Program.

 

Duties and Responsibilities:

 

  • Process all recurring and capital accounts payable, investigate invoice irregularities and enter in YARDI, also for local non-profits.
  • Primary contact to all residents for reporting maintenance issues. Primary contact with all vendors and suppliers, also for local non-profits.
  • Provides administrative assistance for Operations by: issuing work orders and purchase orders to qualified contractors and vendors for services and supplies. Follow-up on outstanding requisitions, checking for satisfactory completion of work, request invoices when not received. Maintains accurate and up-to-date qualified contractors list (insurance, WSIB, etc.). Move in and move out work schedules, also for local non-profits.
  • Provides administrative assistance for Technical Services by: preparing recurring tenders and documents relating to annual contracts, preparing all SFT & PTC tenders, member of tender opening and evaluation committee, preparing tender minutes, recording bid submissions, awarding letters & PO/Job/Contract, administer tender documentation (bonds, insurance, WSIB, release bid securities, release holdbacks, release performance securities) also for local non-profits. Records capital expenditures on capital tracking spreadsheet.
  • Perform physical verification of moveable asset inventory and maintain accurate moveable asset inventory records (also for local non-profits) as well as tangible capital asset inventory list.
  • Responsible for entering information in the asset planner software program.
  • Administer fire log book, BCP, building condition reports, annual unit and building inspections.
  • Maintain complete key system.
  • Administer, process and post move-out charges and tenant maintenance charges in YARDI.
  • Maintain the MSDS of all cleaning products utilized by the maintenance personnel.
  • Assist in maintenance staff meeting organization, prepare agenda, request agenda items and reports, take minutes, prepare and distribute minutes.

 

Qualifications and Skills:

 

  • Two-year diploma in office administration or business administration with related experience or a combination of education/experience acceptable to the employer
  • Knowledge of general accounting principle
  • Relevant experience in the social services arena, building maintenance and property management environment
  • Excellent writing, communication and customer service skills
  • Demonstrated ability in word processing and spreadsheet software
  • Must be self-motivated, energetic, well organized, with the ability to manage a varied time sensitive workload, work with minimal supervision, and assist in scheduling of staff and service requirements
  • Working knowledge of the full range of programs delivered by CDSSAB Housing Services and CDSSAB Policies and Procedures
  • Good interpersonal skills are required to communicate with staff, contractors, and clients
  • Bilingualism in accordance with the French Language Services policy
  • Criminal Record Search


AN EQUAL OPPORTUNITY EMPLOYER

CDSSAB welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the information gathered is collected pursuant to the Municipal Act S.O. 2001, as amended, and will be used for the sole purpose of selecting a candidate.

 

Applications will be received in confidence by Sue Chenier, 500 Algonquin Blvd. E., Timmins, Ontario, P4N 1B7, telephone (705) 266-1201, via fax (705) 268-8290, or via e-mail cheniers@cdssab.on.ca no later than August 15, 2019.

All applications for advertised employment opportunities must be received by the CDSSAB on or before the closing date of the competition.

Please email resumes to:

cheniers@cdssab.on.ca
 
Reasonable accommodations are available upon request for all parts of the recruitment process.
 
We thank all applicants for their interest in available opportunities, and for considering employment with CDSSAB. Please note that while we appreciate all applications, only those individuals selected for an interview will be contacted.
 
Information gathered during recruitment is treated in accordance with the Municipal Freedom of Information and Protection of Privacy Act and is used for candidate selection and for successful applicants, for relevant human resources purposes.